contract support

Salary: Up to £38000 per annum

London
Permanent

Contract Administrator / Facilities Administrator

Location: Croydon, Stratford, Greenwich & West End
Working Pattern: 5 days per week on site

Role Overview

We are looking for a proactive and highly organised Contract Administrator to support site teams and clients across multiple London locations. The role provides full administrative, financial, and operational support to ensure contracts are delivered efficiently, with clear ownership of tasks through to completion.

Key Responsibilities

Acting as the first point of contact for day-to-day enquiries from site teams and clients
Producing financial and statistical reports for the contract portfolio (weekly and monthly)
Working closely with site teams to ensure all responsibilities are completed in a timely manner
Raising work orders for new contracts, jobs, and quotes
Raising purchase orders and placing orders for engineers and sub-contractors
Completing all paperwork required for monthly billing
Raising and closing monthly PPMs for the team
Supervising all Work in Progress (WIP) across the contract portfolio to ensure invoices are produced promptly
Processing and approving supplier and sub-contractor invoices and resolving related queries
Maintaining accurate and up-to-date client files and documentation
Processing timesheets, job sheets, expenses, holidays, and sickness records for engineers
Ensuring all Health & Safety and company legislative documentation is received from sub-contractors
Maintaining site sub-contractor records and log book systems
Producing weekly and monthly statistical reports
Carrying out general day-to-day administrative duties including filing, photocopying, and archiving
Annual archiving of client files
Providing a positive and professional service to internal and external customers through effective communication
Taking ownership of all tasks through to completion