Records Administrator

Salary: £24500 - £34000 per annum

• Birmingham, West Midlands
• Construction White Collar and Freelance
• Permanent

On behalf of our client, a highly respected firm in the Intellectual Property sector, we are seeking an experienced Records Administrator to join their dynamic records team. This is a fantastic opportunity to become part of a forward-thinking, supportive environment where attention to detail and precision are highly valued.

In this pivotal role, you’ll be responsible for maintaining accurate and up-to-date IP records throughout the full lifecyclefrom pre-filing to post-grant. You’ll play a crucial part in ensuring deadlines are met, clients are informed, and records are managed with the highest level of accuracy.

Benefits:

• Salary up to £34,000 per annum DOE
• Location: Birmingham
• Hours of work 9am to 17.15pm
• 36.5 hours per week
• 25 days annual leave + bank holidays
• Hybrid available

Key Responsibilities:

• Input and cross-check new IP cases on the records system
• Manage filing receipts, client correspondence, and post-grant processes
• Monitor and update key deadlines and due dates
• Draft and issue standard and custom correspondence to clients, IP offices, and overseas agents
• Generate and verify reports, including invoicing and filing-related documents
• Track and process oppositions, assignments, renewals, and expirations
• Load and maintain client/applicant information including special instructions
• Conduct daily audits and generate ad hoc schedules as required
• Support training within the records team and provide cover for Records Manager when needed

Skills/Experience Required:

• Strong knowledge of IP records systems and applicable legal frameworks
• Experience using EPO and EUIPO mailboxes and navigating IP registers globally
• Solid understanding of patent and trademark lifecycles and processes
• High-level proficiency with Microsoft Office and Worksite (or similar DMS)
• Excellent accuracy and attention to detail in data entry and reporting
• Methodical, structured approach with the ability to manage multiple deadlines
• CIPA/CITMA Administrator’s course (desirable but not essential)
• A proactive, team-oriented mindset

Please apply today

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